Business information written specifically for newspaper advertising departments

Spring Cleaning

What better way to celebrate the better weather than improving the scenery inside, as well! It’s easy to overlook as you begin to thaw out, but spring-cleaning your office can remove the crud and grime and improve your productivity.

Ah, it’s that time of year again, the birds are chirping and the snow is melting; spring has arrived! What better way to celebrate the better weather than improving the scenery inside, as well! It’s easy to overlook as you begin to thaw out, but spring-cleaning your office can remove the crud and grime and improve your productivity.

Start with the piles that have built up on your desk and chairs surrounding your office area through out the winter months.  Sort through and file them in the appropriate place. Create an efficient filing system, if you don’t already have one, for those loose-leaf pages that easily get shuffled around your desk. Organize your piles into groups that can be put into folders with labels. Keep only the items you truly need for research or legalities. Consider what needs to stay on hand and what you can archive.
Create a pile of documents to be shredded. Once you’ve sorted through the paperwork, this step should be easy! Take all of your unwanted papers, pop them through the shredder and send them out in the recycling.

Now that you can see your desk, take an all-purpose cleaner to it. Lysol your phone and take a can of air to your keyboard. Open the window (if you have one, and if you can) for a few minutes to let in some of that fresh spring air. But, don’t forget to close and lock them before you leave.

It’s easy to overlook as you begin to thaw out, but spring-cleaning your office can remove the crud and grime and improve your productivity.

Now that your office is clean, take time to tackle your computer. Declutter your desktop, by eliminating unused icons. Those icons take extra time to load when you’re starting your computer, ultimately slowing down your machine. Organize them into an appropriate folder to keep your productivity up in the mornings. Remove old programs from your machine. If you’ve not used a program in over a year, try to validate its necessity on your system. If you can’t, uninstall the program and empty out your recycling bin to free up hard drive space. Take care of those temporary files that have accumulated history of your Internet browsing, they drastically slow your computer down, be sure to “clear browsing history” or “cache” frequently to keep it running up to speed. Defragment your hard drive.  Some information on your computer is stored in fragments, which takes time to find, and slows your machine down. To defragment your computer, access the defrag tool on a PC head to the start menu, select All Programs > Accessories > System Tools > Disk Defragmenter to reorder your hard drive.

Up to 90 percent of stomach flu outbreaks in the United States each year have been linked to the germs that dwell in your computer’s keyboards and mice. Don’t let your office contaminate you this spring.